Position Contract

Location Guildford

Salary £14.00ph to £16.00ph

Contact Richard Creer

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Finance Assistant / ACCT - £14-16 per hour subject to experience

Key Activities:

To assist the Finance Manager in producing quarterly management accounts and year end accounts to Trial Balance.

To maintain and manage the Sales Ledger function, including raising sales invoices, issuing to customers, responding to any queries and processing monthly recharges

To have overall responsibility and maintain all aspects of the purchase ledger for AES, including coding purchase invoices and inputting into Sage/TAS after following the appropriate checks to ensure the invoice is correct, approved and for business purposes, and paying suppliers, considering cash management impacts and filing

To work with the Head of Finance and Resources and the AES team to ensure all known non invoiced pending costs are accrued for and prepayments completed for costs extending over an agreed period in the accounts

To work with the Head of Finance and Resources on bank reconciliations for Catalyst and AES, notifying customers and colleagues on received amounts if required, and completion of weekly bank reconciliations journals

To work with AES team on credit control

To support the Payroll Assistant in the completion of monthly payroll, general entries, collating and storing payroll information

Provide absence cover for the Payroll Assistant

Any financial discrepancies, immediately inform and discussed with the Finance Manager

General terms of reference:

In carrying out the above duties the post holder will:

Work collaboratively across the organisation to offer support to all main functions

Be committed to the role and support Catalyst to be the most efficient it can be

Be someone who believes in fairness and conducts themselves with integrity

Work flexibly across operational sites, including working from home arrangements in agreement with your line manager, as required, which may include evening and weekend work

Be motivated to improve personal performance, outcomes, contribution, knowledge and skills

Be professional when partaking in Management, Trustee Board and other work related team meetings; appraisals, workforce development and supervision processes

Keep abreast of developments in services, legislation and identify good practices where appropriate
Contribute to maintaining safe systems of work and a safe environment for all staff on site or working remotely

Qualifications and experience

Minimum of 2 years accounting/finance background

Experience in production of accounts to Trial Balance

Experience in cash management

Experience in purchase ledger including accruals, prepayments

Experience of controlling expenditure and working to budget

Experience of using Sage/Tas and working with Excel spreadsheets

Knowledge and skills

Ability to multi task, maintain accuracy and work to strict deadlines

Ability to work independently as well as part of a team

Good work ethic, reliable and trustworthy

Good administration skills, with excellent attention to detail

Good communication and written skills, with a commitment to accurate and confidential record keeping

Information technology

Proficient in Microsoft tools e.g. Outlook, Word, Excel

General

Commitment to developing skills and knowledge base through ongoing learning and development

Ability to work flexibly across operational hours as and when required